Also, unlike most competitor's software packages, OK-Inventory E-commerce bundle provides complete integration between what you sell in your on-line store and what happens in your
off-line warehouse.
OK-Inventory will fully automate product, goods, services and financial flows within your company.
Document and user management options, data output
and reporting structure allows any user, even with no professional background or training to manage day-to-day business operations including product and
service accounting, warehousing management, sales and supply, shipping and receiving, invoicing etc for the companies of any ownership type.
OK-Inventory is a professional software package for trade business, wholesaler, store and small to medium size manufacturing companies.
The development of
the software is a joint effort of experienced accountants, economists, inventory specialists and, of course, software professionals,
who managed to create something they have always dreamed of.
And now it’s finally here!
OK-Inventory is also a very convenient and professional software tool for your on-line business. Current information on all your products, services and
warehouses is only one click away from your internet E-Commerce site.
The program will also download and process on-line customer information, customer orders and financial
transactions from your web store.
Our specialists will be happy to provide you with innovative ideas for different ways to organize your
internet sales and inventory accounting, depending on the nature of your business.
We have our own, thoroughly tested E-Commerce solutions for internet stores, which, while being highly versatile and configurable, meets
the toughest standards and requirements of the modern on-line businesses.
Our company can provide web hosting solutions on high-speed servers for
your web-site or on-line store.
Additionally we offer flexible support options so that you will not have to worry about any issues or problems or hire
additional personnel to take care of these problems.
Our software is intended mostly for managers of various levels. However it is quite easy to operate for entry-level employees with little or
no experience.
Managers will be able to control the level of access to different software options however this will not affect other personnel
performing their duties, they will still have the freedom to work productively within their own access level.
OK-Inventory will provide all employees
and managers with all business documentation about product movement within and outside of the ompany, relations with partners, customers and suppliers.
Although it may seem complicated given the depth and versatility of the software, it is actually quite easy to operate.
Depending on the level
of a potential user, the training will take no more than two or three days, even if the person has never worked with this type of software before.
With OK-Inventory the users can generate a series of analytical business reports and accounting summaries, which will allow them to quickly look up any relevant
information about the company in a user-friendly format. This information can be converted to other formats (such as Microsoft® Excel files) and can later
be used for other applications.
The program offers numerous analytical, accounting, management and other features and a lot of its functions are
highly customizable to suit your business needs.
Its low cost and ease of operation and maintenance makes it a very attractive solution especially
for small business concerned about increasing their productivity while keeping cost of operations low.
The tools provided are easy to understand even
for inexperienced users and there are no unnecessary features that the users have to deal with even if they don’t need them.
All goals focused on
business management, control of production processes and accouning, for which OK-Inventory becomes an indispensable tool.
OK-Inventory will organize document management, accounting and storage. All customer orders, invoices, reports, packaging slips, financial information
will be electronically stored within the secure and robust database and back-up copies will be produced on a regular basis.
The program provides various options for managing company personnel, which include employee database, payroll etc. All business processes, product and
finance flows become transparent and all business operations performed by employees are easily traceable within the program, thus enabling the manager to
monitor employee performance.
The program is set up to control the receipt and release of products and at the same time perform financial accounting
functions and provide a comprehensive analysis on the above. It will help coordinate the efforts of various company departments.
Also it will free up valuable time for managers, accountants and other general staff by providing automation of numerous routine operations
performed on a daily basis and optimizing their performance.
OK-Inventory is truly a universal software. It encompasses all necessary functions in a very simple form for all inventory management needs.
Unlike many other inventory management programs it does not require extensive computer background or training and will be easy learned even by entry-level
personnel to quickly master most of its functions.
The program itself will provide a wide range of analytical reports easy to read and interpret.
Comprehensive search option along with other features allows users to find all information contained in the database.
The best way to start using the software would be to hold a one-two day training session to learn the key elements of the program and learn to
perform basic operations.
The (nearly) complete list of OK-Inventory Professional Edition features |
| Section / Feature |
Description |
Online Sales. E-Commerce. Internet stores integration: |
| We provide complete solutions for fast and easy deploying of E-Commerce web sites with changeable design, shopping carts, unlimited products ranges and categories, user-friendly CMS (content management system) and virtually any customized features by request. |
| Upload your inventory lists and download orders from your web site with single click |
You can fill all necessary data within OK-Inventory software and then upload all or any given product descritpions into any of your configured web-sites.
The web-client's shopping cart is transferred back to OK-Inventory software in the form of "Client's Order" document, with all data ready to be processed and shipped right away. |
| Customise the view of each product on web site. including multiple images per product |
Product setup for web is easy and feature full. You can create product categories tree different from internal representation in OK-Inventory software and unique for each configured web site. You may assign product to multiple categories, so it will appear in all places the clients might think it should belong. Multiple images per product allowed for maximum client's comfort. |
| Full set of functions for search engine optimization. Pop your site on the tops of search results pages. |
Each product description for every configured web site allows you to enter special META data to play with search engines approach to index web sites.
Our web engine is configured to present any product link in clearly understandable and effective form either for human or search engine like Google or Yahoo.
No cryptic, machine-only links are generated, that can be thrown down the list of thousands other competitor's pages. |
|
Sales and Supplies Management: |
| Registering of incoming goods or services from vendors and outgoing goods or services for your customers |
Every time you receive some goods from you vendor and sell those goods to the client you register this goods movement with a document that states exactly what goods or services, when and by what price was received or sold. That allows to track exactly what goods was sold to what client, how much profit do we gained and what remains at the warehouse afterwards and do we need another supplement of high-demand products? |
| Invoices, client orders and reservation of goods for customers |
Easy tracking of client's orders even if the goods they want is not in your stock now.
Invoices allow waiting for advanced payments from clients to be safe from losing profits. Later you can create sales slip from that invoice with single mouse click.
Reservation allows you to be sure that even if you work on strict pay-in-advance basis, every V.I.P. client will not wait for the goods to arrive, because you just sold all stock to random consumer. This is also ensures that in concurrent environment where many of your sales people working at once they will be given right to block other employees to intercept last batch of goods for the other client, but also there will be no case of sold-it-twice, because of two clients want the same things at the same time. |
| Tight linking of documents for goods receipt and sales. You can view the full history of every single sale or purchase. |
Every document in the system is automatically linked to his master if availble.
For example the sales document is linked to goods receipt document. So you can see what goods are originating from and how much time they lie still on shelves, etc. The Orders, Invoices and Payment documents are also cross-linked, therefore the answer to "did they paid for this goods already?" or "did we shipped all the goods in this client's order?" is as easy as one mouse click. |
| Ability to sell items from specific lots in FIFO or LIFO order or by individual serial numbers |
Incoming goods are registered in volume by means of lots or batches. This is great feature for food sellers, so you can empty the warehouse of early received goods first. In this way you'll never get that fresh milk to sour because your warehouse manager has lost track of when it was arrived and what is the expiration date.
Even for the electronic equipment this is good, as you will not find that while selling brand new stereos, a pair of old, but not so bad ones are drown in dust at the far corner of cellar.
Barcodes for individual items are supported. You can even assign a weight-bearing barcodes to the individual packages, so the correct selling price are automatically calculated for each item. |
| Generating orders for vendors |
Making a sales document and noticing that interesting product is missing or there is a clear shortage on your hand. Don't worry. You can make order to supplier right there. Register payment by this order and make instant Goods Receipt document when the package will arrive. Absolutely no need to re-type all these fifty or more ordered items into a new document. |
| Goods returns from customers. Warranty cards for items. Goods returns to vendors |
You can track defective goods returned by clients, checking the warranty cards you rendered upon the sale and return those goods proven to be a manufacturing failure to the supplier with refunds. |
| Price lists with user-defined columns and product images |
There can many as much price-lists as you want. Each for different groups of products or client categories, as you wish. You can also put the product images into it to achieve more descriptive or attractive look. |
You can assign various pricing categories to products for easy sale price calculation.
Easy discounts applying. |
Just when you create sales document you can quickly select the price category from the list and the final price will be adjusted according to this price category settings. It's like 10% percent markup on the incoming price of this item. You can also make category dependent on other category, so "5% discount from retail price category which is 8% markup to incoming price" is as easy calculated as others.
Discounts may be applied separately by manually stating the amount or selecting the discount card number that you assigned to this particular client. The discounts even can be cumulative, so the more clients buy the more discount they get gradually. |
|
Finances: |
| Incoming and outgoing payments registering |
OK-Inventory provides full range of necessary documents to operate business processes from goods entering the company's premises to the final sale and shipment to the client.
With payment document you can see what items cost, how good was they sold, what shipments was not paid full or partially, etc.
The pool of payment documents produces viable financial staistics for you to drive the business in better way. |
| Tight linking of payments to goods receipt/sales documents. You can view unpaid items right away. |
As it was said, you can track unpaid items in orders, prevent shipment without fully paid cargo and more. All this with click on the item in document and viewing the detailed information right beside it. |
| Additional and internal expenses tracking |
In addition to direct client or supplier financial relations you can record you company internal expences to make the final number maximally complete. |
| Unlimited number of bank accounts and cash registers |
Multiple bank accounts can be assigned for every business partner or your own enterprise.
And every of this account can be in different currency if you operate across the borders.
Many cash registers can be used to differentiate incoming and outgoing payments, save or reserve money for special purposes. |
| Multiple currency for international business |
The big + feature of OK-Inventory is built-in, seamless operations in multi-currency market or cross-borders sales or supply. Each currency tracked by exchange rate for that particular day using designated "main" currency, that can be local for your country or foreign if you prefer to operate on international basis more than regional. |
| Balance adjustments on accounts |
There are possibilities to make fixes for account totals in order to achieve precise financial statistics when some new facts about the state of relations with client or supplier arise. |
| Money transfers between acccounts |
You can transfer money between internal cash register or provide a solid document on transfers between you external bank accounts. You even can convert currency from one to another to utilitate payments in foreign currencies or get local currency out of foreign client's one. |
|
Warehousing and Inventory Management: |
| Unlimited warehouses and stores |
For example: now you can have main warehouse, intermediate warehouse in far district, 5 stores across the city and you know exactly what products are there, what will they need in near future and you know how good the business in each store just now for this very minute.
Controlling unlimited warehouses or sales points is easy and this feature is most valuable for every type of business.
You can use some virtual warehouses to store data about company own assets for quick acces to what you already have or need to buy. |
| View current stock at one click |
As stated above you can see what goods are in plenty, what should be added or refreshed soon, etc.
If you have multi-seat version of OK-Inventory then you can see changes made by one manager at the every other workplace immediately after request. Also no need to call warehouse keepers to ask how much of this cargo we have yet.
|
| Readily available product details at warehouses with lots and pricing |
Prices, quantities, recommendations are available immediately and for the current state of business. |
| Bar-codes to work with inventory items |
Bar-codes can be utilized in two way fashion:
1) Plain markings. Just represent the internal ID of this product for quick lookup.
2) ID + Weight (or volume, etc.) You can incorporate your own, varying data into bar-code, to determine the final sale price based on the weight or other measure provided for this product. |
| Inventory and write-offs |
Move the stock from one place to another - no problem? See what's already here and there - no problem too!
Old and unpopular product - use write-off to dump it to free space before acquiring brand new goods.
Even if your local staff forgot to register some sales or you suspect some theft - do an inventory list and see the actual state of warehouse there. |
|
Reporting: |
Sales and supplies.
View overall picture or detailed per-product reports. |
You'll never feel the lack of precious information again.
There are configurable reports on single product or product category sales that can be filtered by date, so you can see for example how's this month of sales differs from previous. |
Balances with suppliers and customers.
Documents list and accounting information. |
We provide extensive information about the financial state for any of your business partners for every period of time. See the ballance shift, unpaid goods, stale orders and more.
You can request documents list for various period of time to see what was done and how good for you it was. |
| Profits and costs. How's your business doing? |
These reports lets you view what goods are sells good and what sells bad, what prices can be driven slightly up for more profit or what price are too steepy already. See totals and slices. See all you need. |
| Employee performance analysis |
There always be a problem of employee performance.
Or it is not a problem, but a matter of salary assigning, based on the percent of sales.
There are reports that can clear state the overall effort of people who work for you. |
|
User management and security: |
Multi user system with personal login and password.
Never allows strangers to freely peek at your data. |
Everyone who uses OK-Inventory system can and probably should have his or her own username and password to enter the system and access the data.
Personal user and not only secures your business data, but also provides means to trace employee activity and set the appropriate access rights to various features of software. |
Every user having personal set of access permissions to be allowed to view, change, create or delete each type of business document |
Disallowing rights to create or change various document types is the eseential security principle where non-authorised employee cannot maliciously or just by error, change content of some valuable documents. If document is being created by non-administator class user then the document itself will bear the login name of the user, so it is very easy to track unauthorised activity or just block other users (excluding administrator) from change of this particular document.
|
| Restricted user access to specific warehouses. You may disallow for some user to view incoming prices of goods |
You can disallow some users to view the contents of some warehouses, allowing multiple businesses in one common database, so employees that manage one enterprise will not see the activities on the others. Also you can completely disable display of incoming prices for the products you sell, in order to prevent business information to leak through unloyal employee or peeky stranger. |
| Easy database backup/restore for extended safety of business data |
OK-Inventory incorporates tools to do backups (reserve copies of business data) to protect your business from crashing due to malfunctioning computer hardware or software.
You can have as many backups as you require to be safe and confident at any time.
Data restoration is fast and easy, so no advanced technician required in place.
You can also create many databases for different purposes and while making new one, copy business data from old one to newly created without the need to re-enter again many things such as product descriptions, various directory items and other.
|
